Assistant in Probate Department – Competitive Salary

Our client is currently looking to recruit a Departmental Assistant/Legal Secretary at their offices in Surrey in the Probate Department.

MAIN PURPOSE OF ROLE

The successful candidate will be required to provide direct support to his/her Fee Earner to enable the Fee Earner to operate at optimum efficiency and to produce accurate, high quality typed work from audio and script using all Microsoft packages (Word & Excel).  This will include but will not be limited to the main responsibilities listed below.  The candidate will be expected to use a high degree of self-motivation and initiative.

DUTIES AND RESPONSIBILITIES

• To prepare correspondence and documents through audio typing and script
• Opening and closing files in accordance with the requirements of Lexcel
• To prepare post and enclosures for despatch.
• To arrange for all copying to be done, in person if the designated person is not available to undertake the task.
• Accurate, efficient diary management.
• Co-ordination/planning of appointments.
• To prepare meeting rooms as necessary and for the tidying and clearance of the room at the end of the meeting.
• To provide refreshments when asked to do so.
• To provide support to other departmental assistants/legal secretaries as required.
• To provide guidance to less experienced and temporary departmental assistants/legal secretaries when required to do so.
• To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• To ensure the confidentiality of all the firm’s and client’s documentation and information.
• Perform any other duties the Partners require.